Become A Vendor – East

The Always & Forever Bridal Show was East Durham’s 1st Wedding Show . This show will give a high-class feel with all of the extras such as pipe & draping on the booths and quality prizes and gifts for guests but without the high cost price tag for exhibitors.

The Rolling Acres

Sunday, October 26, 2025
11:00 am – 4:00 pm

 

LIMITED (TIMED TICKETS)

Available per time slot:

  • 11:00am – 1:30pm – 50 VIP, 150 General Admission
  • 1:30pm – 4:00pm – 50 VIP, 150 General Admission
LOCATION

 

  • In Person: The Rolling Acres, 2941 Taunton Road, Bowmanville, ON
ADMISSION
  • In Person Tickets – 250 tickets max per timeslot, includes entry into virtual ticket as well
  • General Tickets – Free – must register to be entered in pre-show draws and grand prize draws – Option to make a donation to [ – – – – ]
  • VIP Tickets – VIP Swag Bag and One General Ticket

In person exhibitors will also receive 10 complimentary tickets to the in-person event to distribute.

TENTATIVE SCHEDULE

The Hall will be open on Saturday between 4:00-8:00pm for exhibitors to set-up. This schedule is only tentative and may be amended if needed.

EVENT DAY
  • 8:00 am Exhibitor Set-up
  • Snack Bar Open – Light Breakfast & Snacks, Hot & Cold Beverages available
  • 10:30am All Booths required to be set-up
  • 11:00am Show Opens to Public – Morning Tickets
  • 12:30pm Fashion Show
  • 1:00 pm Door Prizes
    – must be in attendance to win
    – only attendees arriving between 10:00 pm – 12:00 pm are eligible to win
  • 1:30pm Show Opens to Public – Afternoon Tickets
  • 3:00pm Fashion Show
  • 3:30pm Door Prizes
    – must be in attendance to win
    – only attendees arriving between 1:30 pm – 3:00 pm are eligible to win
  • Grand Prize Draws
    – Open to Engaged Couples only
    – do not have to be in attendance to win, open to couples attending the virtual event as well
  • 4:00pm Show Closes – exhibitor draw for 50% off exhibitor booth of next show (must stay set up until the end to be entered)
  • 6:00pm Exhibitors Clean-up to be completed

SWAG & GIFT BAGS

VIP Swag Bags – Always & Forever Bridal Show branded, reusable cloth shopping bags filled with a variety of gift certificates and other items with immediate value to attendee – min value of $100

General Gift Bags – Paper Gift Bag sponsored by local businesses with small gift certificates and items donated by exhibitors and local businesses – min value of $50 

Virtual Attendee Gifts – Gift parcel emailed to attendees including gift certificates that attendees can redeem regardless of location.

Swag Bag Sponsor Form
COST TO PARTICIPATE

Logo printed on reusable quality canvas shopping bags given to guests, exhibitors and sponsors at the show and the remainder will be given out at other events around Durham Region.  Business Card Sized Logo will be printed in grey on back of the bag. Option to sponsor 150 bags (Fall show) + first choice for 2026 shows. Only 12 spaces available, limited to 1 per business category.

Required:

Single Show: 150 bags – $150 + HST.

Sponsor 3 Shows (October 5, October 26, November 9): 500 bags total (150 bags per show, plus 50 bag bonus) – $400+ HST
Payment Options:  Visa, Mastercard, E-Transfer, Cheque
Deadline for Sponsorships – September 8th, 2025
Required: eps vector file of logo to be used for promotional purposes.

IMPORTANT INFO FOR CONTRIBUTIONS

NOTE: All contributions must have a value to the guest. NO BUSINESS CARD / BROCHURE ONLY contributions will be accepted. Business Cards & Brochures are acceptable if included with something else. Gift Certificates are acceptable on their own ONLY if there is no minimum purchase required.

Example: G/C $50 off a $500 pkg, will not be accepted unless grouped with something else of value. The accompanying item does not have to be large but could be as simple as a small gift box/bag with a couple of chocolates or candies. Be creative! It will help make your business memorable to the guest.

Delivery: Items must be delivered to 10 Lockhart Gate, Bowmanville by October 19, 2025 At 9:00PM.

Option to Pay: Exhibitors will have the option to pay $1.00/item to have Show Staff add a small item (chocolate, candy, bubbles, etc) to their promotional material.

NOTE: Swag Bags will be given to every paying guest so your contribution does not have to be wedding-based. A small candy/chocolate will suffice.

CONTACT US BY

FOLLOW US ON

Sign up to be a Vendor, click form.

Vendor Submission Form

PROMOTIONAL

Social Media Campaign
  • Starting 2-3 months prior to the show
  • posts shared within groups of like interest
  • posts made throughout the show
Facebook Event Page
  • Facebook Show Page
  • monthly posts year round
  • regular show promotional posts to page starting 2-3 months prior to show
  • paid Facebook ads 4 weeks before show
  • posts by exhibitors to page to promote business and shows
Other Local Event & Exhibitor Shows
  • Promotion starting in September
  • Website
  • Exhibitor listing and link to business website with full payment of booth
Posters
  • 100 minimum distributed to local businesses to display in store windows – by beginning of October.
Promo of prize details & fashion shows
  • Distributed to local businesses and exhibitors by beginning of October
  • Promotional Videos/Photos created from previous show video and photos
  • promoted online through social media and website
Internet
  • promotion starting in September
  • promoted through local Board of Trades/Chambers
  • promoted on community websites
  • promoted on Kijiji and other promotional sites
Event Day
  • Directional signs placed on main corners leading to the show
  • Program for guests, listing all exhibitors, prizes, door prize and swag bag sponsors
  • Scrolling video on Projector Screen promoting exhibitors and sponsors

Promotion of the show will encompass Durham Region, Kawartha Lakes, Northumberland, Peterborough and East Toronto/York.

EXHIBITOR INFORMATION

EXHIBITORS

All exhibitors will receive the following:

  • Previous vendors also receive a 15% returning vendor discount
  • Business Listing on Show website with link to business site
  • Highlight Post monthly on Facebook Show Page
  • Access to all electronic advertisements to promote show on website and social media
  • Listing of all guests in attendance who have given authorization with couples highlighted
  • Opportunity to post on all Show social media sites to promote business
  • Complimentary reusable AFBS Swag Bag (empty, reusable canvas bag)
  • 10 General Tickets to give away or use as you please
  • Access to an Exhibitor Only Facebook Group offering exhibitor
    Show/Booth tips and tricks, reminders and updates
  • 2 staff allowed entry for free
  • Optional: Business promoted on Projector Screen in the rolling promotional slideshow throughout the event for an additional fee
  • Option to add additional shows at a discounted rate, see below for details
  • In person Exhibitors will receive the following:
    Complimentary Pre-ordered Lunch – one per booth including beverage, snack, choice of entree. Additional lunches will be available to purchase but must be pre-ordered. Snacks and beverages will be available to purchase throughout the day. Special dietary needs accommodations by request only and will be considered on an individual basis
  • General Gift Bag & Reusable Show Bag (empty) – up to 2 per booth, 1 per staff
  • Option to be included in our Swag Bag Coupon Book – complimentary for show you are participating in if you provide digital coupon to include, small design fee if you would like us to design the coupon for you

REGISTRATIONS

REGULAR REGISTRATIONS

In-Person 

Once an application is submitted it will be reviewed by Event Management and you will be notified if accepted. Payment is then due within 5 business days to secure your booth in the show. If payment is not received within the allotted time frame, your booth may be given to another exhibitor.

Payment : 50% deposit to confirm booth(s) of all shows participating in and the balance due one month prior to each show.

Event Management reserves the right to place exhibitors in a booth location that would be most appropriate for the overall look of the show and does not conflict with any other competitors. Booths cannot exceed the height of 8’ unless you are granted special permission by Event Management. No display will be permitted to block or interfere with another exhibitor’s sight lines

Booths will be booked on a first come, first serve basis and NO booths will be held without completed paperwork AND deposit

PREFEREED SHOW VENDOR SPECIAL

Preferred Vendor Sign Up – Receive 5% discount for 2 shows, and 10% discount for 3 shows.

Benefits of locking in:

  • 15% discount on regular booth price
  • Lock in pricing for entire year
  • Priority status to book for next year

Promoted as a Preferred Show Vendor with additional social media shoutouts in between shows as well as listed on website for the entire year

Payment : 50% deposit to confirm booth(s) of all shows participating in and the balance due one month prior to each show.

REFERRAL PROGRAM
  • Do you know of a business who may be interested in becoming an exhibitor at the show. Please forward their contact info to: AFBS@peppservices.com so we can send them an exhibitor package.
  • If they become a registered and fully paid exhibitor by October 19, you will receive a refund of $10. Please remember booths are reserved on a first come, first serve basis and all business categories have a limited number of exhibitors. Please refer to the exhibitor contract below for the category limits.

SPONSORSHIP OPPORTUNITY

We are offering 3 Grand Prizes that only Engaged Couples attending the show, in person or virtually are eligible to participate. We are looking for the following sponsors to donate a Gift Certificate towards services (minimum value of $250 and you are able to include minimum spend requirement).

Sponsor Form
Wedding Package

Anything you need to plan your special day
(minimum $3,000 value)

  • Hair & Make Up
  • Catering
  • DJ & Entertainment
  • Venue
  • Florals
  • Decor & Coordination
  • Photography
  • Videography
  • Photo Booth
  • Officiant
  • Invitations
  • Jewellery
  • Men’s Wear
  • Cake etc
Specifically for the Bride

(minimum $1,500 value)

  • Spa Services
  • Jewellery
  • Hair & Make-up Services
  • Wedding Gown
  •  Floral Preservation

 

Travel Package

Items geared towards honeymoon or destination wedding – (minimum $500 value)

 

  • Travel Voucher
  • Luggage
  • Spa Services

BOOTHS

IN PERSON (25-30 booth max)

Deadline for In-Person Booth registration:
October 19, 2025 At 9:00PM

Includes:

  • Black Pipe & Draping
  • Table (size varies depending on booth)
  • Black Fitted Tablecloth
  • 2 chairs
  • 1 complimentary lunch combo per booth
    Additional Lunches available to purchase for $15 (pre-order by March 25th)
  • 2 bottles of water
  • 2 general gift Bags
  • 2 reuseable show bags

(additional tables, tablecloths are available for a rental fee)

BOOTH PRICING

Booths – NEW Reduced Pricing

Each show has a total of 25-30 booths available.

3 sizes of booths available – 8×6 and 6×6 and corner (walk-in booth – 2 sizes 9×9 or 12×6 tucked in behind other booth). Total number of each booth varies per location and will be booked on a first come, first serve basis.  To secure booth, you must complete the following:

  • Submit competed application for approval
  • Once approved, submit 50% deposit
  • Booths must be paid in full within one week of payment due date or booth may be given to another exhibitor

All booths include:

  • Black pipe & drape (8′ back plus 3′ side between exhibitors). End booths only have one side and are open to public on two sides
  • 2 x chairs
  • 1 x table (usually 2′ less than length of booth unless specific size requested)
  • 1 x black fitted tablecloth
  • Access to electricity (must provide own extension cords as outlets may be some distance away from booth)
  • 1 x pre-ordered lunch – additional small snacks/drinks will be available for purchase

Book Prices:

  • 6×6 Booth – $350
  • 6×6 End – $375
  • 8×6 Reg Booth – $375
  • 8×6 End Booth – $400
  • Corner Booth – $400

All prices are subject to HST.

FLOOR PLANS