Become A Vendor – East

The Always & Forever Bridal Show was East Durham’s 1st Wedding Show . This show will give a high-class feel with all of the extras such as pipe & draping on the booths and quality prizes and gifts for guests but without the high cost price tag for exhibitors.

Sunday, November 24 2024
11:00 am – 4:00 pm

LIMITED (TIMED TICKETS)

Available per time slot:

  • 11:00am – 1:30pm – 50 VIP, 150 General Admission
  • 1:30pm – 4:00pm – 50 VIP, 150 General Admission
LOCATION

 

  • In Person: Newcastle Town Hall, 20 King Ave W, Newcastle, ON
ADMISSION
  • In Person Tickets – 250 tickets max per timeslot, includes entry into virtual ticket as well
    VIP Tickets (100timeslot) $20 each – includes a VIP Swag Bag
  • General Tickets (150 tickets) $10 each – includes Guest Gift Bag

    In person exhibitors will also receive 5 complimentary tickets to the in-person event to distribute.

    TENTATIVE SCHEDULE

    The Hall will be open on Saturday between 4:00-8:00pm for exhibitors to set-up. This schedule is only tentative and may be amended if needed.

    EVENT DAY
    • 8:00 am Exhibitor Set-up
    • Snack Bar Open – Light Breakfast & Snacks, Hot & Cold Beverages available
    • 10:30am All Booths required to be set-up
    • 11:00am Show Opens to Public – Morning Tickets
    • 12:30pm Fashion Show 
    • 1:00 pm Door Prizes
      – must be in attendance to win
      – only attendees arriving between 10:00 pm – 12:00 pm are eligible to win
    • 1:30pm Show Opens to Public – Afternoon Tickets
    • 3:00pm Fashion Show
    • 3:30pm Door Prizes
      – must be in attendance to win
      – only attendees arriving between 1:30 pm – 3:00 pm are eligible to win
    • Grand Prize Draws
      – Open to Engaged Couples only
      – do not have to be in attendance to win, open to couples attending the virtual event as well
    • 4:00pm Show Closes – exhibitor draw for 50% off exhibitor booth of next show (must stay set up until the end to be entered)
    • 6:00pm Exhibitors Clean-up to be completed

    SWAG & GIFT BAGS

    VIP Swag Bags – Always & Forever Bridal Show branded, reusable cloth shopping bags filled with a variety of gift certificates and other items with immediate value to attendee – min value of $100

    General Gift Bags – Paper Gift Bag sponsored by local businesses with small gift certificates and items donated by exhibitors and local businesses – min value of $50 

    Virtual Attendee Gifts – Gift parcel emailed to attendees including gift certificates that attendees can redeem regardless of location.

    Swag Bag Sponsor Form
    COST TO PARTICIPATE

    Logo printed on reusable quality canvas shopping bags given to guests, exhibitors and sponsors at the show and the remainder will be given out at other events around Durham Region.  Business Card Sized Logo will be printed in grey on back of the bag.  

    Option to sponsor 150 bags (Fall show) + first choice for 2025 shows

    Only 12 spaces available, limited to 1 per business category

    Required:

    Single Show: 150 bags – $150 + hst

    Sponsor 3 Shows (Fall 2024/Winter2025/Spring 2025): 500 bags total (150 bags per show, plus 50 bag bonus) – $400+ hst
    Payment Options:  Visa, Mastercard, E-Transfer, Cheque
    Deadline for Sponsorships – October 1st, 2024
    Required: eps vector file of logo to be used for promotional purposes

    IMPORTANT INFO FOR CONTRIBUTIONS

    NOTE: All contributions must have a value to the guest. NO BUSINESS CARD / BROCHURE ONLY contributions will be accepted. Business Cards & Brochures are acceptable if included with something else. Gift Certificates are acceptable on their own ONLY if there is no minimum purchase required.

    Example: G/C $50 off a $500 pkg, will not be accepted unless grouped with something else of value. The accompanying item does not have to be large but could be as simple as a small gift box/bag with a couple of chocolates or candies. Be creative! It will help make your business memorable to the guest.

    Delivery: Items must be delivered to 10 Lockhart Gate, Bowmanville by November 22, 2024 @ 9pm or at the venue on November 23, between 1-8pm. Swag Bags will be filled at 8pm sharp

    Option to Pay: Exhibitors will have the option to pay $1.00/item to have Show Staff add a small item (chocolate, candy, bubbles, etc) to their promotional material.

    NOTE: Swag Bags will be given to every paying guest so your contribution does not have to be wedding-based. A small candy/chocolate will suffice.

    CONTACT US BY

    FOLLOW US ON

    Sign up to be a Vendor, click form.

    Vendor Submission Form

    PROMOTIONAL

    Social Media Campaign
    • Starting 2-3 months prior to the show
    • posts shared within groups of like interest
    • posts made throughout the show
    Facebook Event Page
    • Facebook Show Page
    • monthly posts year round
    • regular show promotional posts to page starting 2-3 months prior to show
    • paid Facebook ads 4 weeks before show
    • posts by exhibitors to page to promote business and shows
    Other Local Event & Exhibitor Shows
    • promotion starting in August
    • website
    • exhibitor listing and link to business website with full payment of booth
    Posters
    • 100 minimum distributed to local businesses to display in store windows – by middle of October
    Promo of prize details & fashion shows
    • Distributed to local businesses and exhibitors by beginning of JSeptember
    • Promotional Videos/Photos created from previous show video and photos
    • promoted online through social media and website
    Internet
    • promotion starting in July
    • promoted through local Board of Trades/Chambers
    • promoted through radio and newspaper community event listings
    • promoted on community websites
    • promoted on Kijiji and other promotional sites
    Event Day
    • Directional signs placed on main corners leading to the show
    • Program for guests, listing all exhibitors, prizes, door prize and swag bag sponsors
    • Scrolling video on Projector Screen promoting exhibitors and sponsors

    Promotion of the show will encompass Durham Region, Kawartha Lakes, Northumberland, Peterborough and East Toronto/York.

    EXHIBITOR INFORMATION

    EXHIBITORS

    All exhibitors will receive the following:

    • Business Listing on Show website with link to business site
    • Highlight Post monthly on Facebook Show Page – 1 per month after deposit received
    • Access to all electronic advertisements to promote show on website and social media
    • Listing of all guests in attendance who have given authorization with couples highlighted
    • Opportunity to post on all Show social media sites to promote business
    • Complimentary reusable AFBS Swag Bag (empty, reusable canvas bag) – mailed to exhibitor
    • 5 Complimentary Tickets to give away or use as you please
    • Access to an Exhibitor Only Facebook Group offering exhibitor Show/Booth tips and tricks, reminders and updates
    • 2 staff allowed entry for free, due to limited capacity, additional staff will be charged half price
    • Optional: Business promoted on Projector Screen in the rolling promotional slideshow throughout the event for an additional fee
    • Option to add additional shows at a discounted rate, see below for details In person Exhibitors will receive the following:
    • Complimentary Pre-ordered Lunch – one per booth including beverage, snack, choice of ½ wrap and choice of soup or salad. Additional lunches will be available to purchase . Snacks and beverages will be available to purchase throughout the day. Special dietary needs accommodations by request only and will be considered on an individual basis
    • General Gift Bag & Reusable Show Bag (empty) – up to 2 per booth, 1 per staff

    REGISTRATIONS

    EARLY BIRD DISCOUNT

    In Person:
    Save 10% if you submit your completed exhibitor contract, waiver and booth registration along with a deposit of 50% payment Immediately . Balance of booth required by July 24th, 2024 to confirm booth. Any booths unpaid will be offered to the first eligible business. Early Bird End July 24th,2024

    REGULAR REGISTRATIONS

    In-Person 

    All in person booths booked after July 24th 2024 will be subject to full pricing and be required to pay a 50% deposit with balance due by October 24, 2024. Any booths, if available, booked after October 24, 2024 will require full payment at time of booking.

    Booths will be booked on a first come, first serve basis and NO booths will be held without completed paperwork AND deposit.

    PREFEREED SHOW VENDOR SPECIAL

    Preferred Vendor Sign up for the next three shows – receive 25% discount (Fall 2024, Winter 2025, Spring 2025)

    Benefits of locking in:

    • 25% discount on regular booth price
    • Lock in pricing for entire year
    • Priority status to book for next year

    Promoted as a Preferred Show Vendor with additional social media shoutouts in between shows as well as listed on website for the entire year

    To confirm, the payment schedule is as follows:

    • 50% due upon booking
    • 25% due one month prior to Spring show
    • 25% due one month prior to Fall show
    REFERRAL PROGRAM
    • Do you know of a business who may be interested in becoming an exhibitor at the show. Please forward their contact info to: AFBS@peppservices.com so we can send them an exhibitor package.
    • If they become a registered and fully paid exhibitor by  July 20, 2024, you will receive a refund of $10. Please remember booths are reserved on a first come, first serve basis and all business categories have a limited number of exhibitors. Please refer to the exhibitor contract below for the category limits.

    SPONSORSHIP OPPORTUNITY

    We are offering 3 Grand Prizes that only Engaged Couples attending the show, in person or virtually are eligible to participate. We are looking for the following sponsors to donate a Gift Certificate towards services (minimum value of $250 and you are able to include minimum spend requirement).

    Sponsor Form
    Wedding Package

    Anything you need to plan your special day
    (minimum $3,000 value)

    • Hair & Make Up
    • Catering
    • DJ & Entertainment 
    • Venue
    • Florals
    • Decor & Coordination 
    • Photography 
    • Videography
    • Photo Booth 
    • Officiant
    • Invitations
    • Jewellery
    • Men’s Wear
    • Cake etc
    Specifically for the Bride

    (minimum $1,500 value)

    • Spa Services
    • Jewellery
    • Hair & Make-up Services 
    • Wedding Gown
    •  Floral Preservation

     

    Travel Package

    Items geared towards honeymoon or destination wedding – (minimum $500 value)

    • Travel Voucher
    • Luggage
    • Spa Services

    BOOTHS

    IN PERSON (35 booth max)

    Deadline for In-Person Booth registration:
    Oct 24, 2024 @ 9pm

    Includes:

    • Black Pipe & Draping
    • Table (size varies depending on booth)
    • Black Fitted Tablecloth
    • 2 chairs
    • 1 complimentary lunch combo per booth
      Additional Lunches available to purchase for $15 (pre-order by March 25th)
    • 2 bottles of water
    • 2 general gift Bags
    • 2 reuseable show bags

    (additional tables, tablecloths are available for a rental fee)

    SHOW HALL BOOTHS (3 sizes)

    8ft wide x 6ft deep

    • Regular Booth (6 max) – $475
    • End Booth (7 max) – $500

    6ft wide x 6ft deep

    • Regular Booth (10 max) – $450
    • End Booth (6 max) – $475

    New 12ft wide x 6ft deep

    Walk in booth w/6’ opening and tucks behind booth beside 

    • Inside (2 max) – $500

    Tables automatically included in the booth are 2 ft. smaller than the booth width. If you would like to change your table size, you may do so at no additional charge but must notify us at time of registration to ensure we order the correct table size.

    All booths will be finalized by TBA, 2023 and completed floor plan will be sent out by TBA, 2023. Only minor changes will be made after that date to accommodate last minute changes.

    All prices are subject to HST.

    FLOOR PLANS