Become A Vendor – West

Introducing the West End at the Always & Forever Bridal Show! Originally East Durham’s first wedding show, this event has consistently delivered a high-class experience. Attendees can expect luxurious touches like pipe and draping on the booths, along with quality prizes and gifts. Best of all, exhibitors can enjoy all these premium features without the high cost.

Sunday, October 27th 2024
11:00 am – 4:00 pm

LIMITED (TIMED TICKETS)
Available per time slot:

  • 11:00am – 1:30pm – 50 VIP, 150 General Admission
  • 1:30pm – 4:00pm – 50 VIP, 150 General Admission
LOCATION

 

  • In Person: Pickering Glen Golf Club 230 Concession Road 7, Pickering, Ontario, L1Y 1A2
ADMISSION
  • In Person Tickets – 250 tickets max per timeslot, includes entry into virtual ticket as well
    VIP Tickets (100timeslot) $20 each – includes a VIP Swag Bag
  • General Tickets (150 tickets) $10 each – includes Guest Gift Bag
In person exhibitors will also receive 5 complimentary tickets to the in-person event to distribute.

TENTATIVE SCHEDULE

The Hall will be open on Saturday between 4:00-8:00pm for exhibitors to set-up. This schedule is only tentative and may be amended if needed.
EVENT DAY
  • 8:00 am Exhibitor Set-up
  • Snack Bar Open – Light Breakfast & Snacks, Hot & Cold Beverages available
  • 10:30am All Booths required to be set-up
  • 11:00am Show Opens to Public – Morning Tickets
  • 12:30pm Fashion Show
  • 1:00 pm Door Prizes
    – must be in attendance to win
    – only attendees arriving between 10:00 pm – 12:00 pm are eligible to win
  • 1:30pm Show Opens to Public – Afternoon Tickets
  • 3:00pm Fashion Show
  • 3:30pm Door Prizes
    – must be in attendance to win
    – only attendees arriving between 1:30 pm – 3:00 pm are eligible to win
  • Grand Prize Draws
    – Open to Engaged Couples only
    – do not have to be in attendance to win, open to couples attending the virtual event as well
  • 4:00pm Show Closes – exhibitor draw for 50% off exhibitor booth of next show (must stay set up until the end to be entered)
  • 6:00pm Exhibitors Clean-up to be completed

SWAG & GIFT BAGS

VIP Swag Bags – Always & Forever Bridal Show branded, reusable cloth shopping bags filled with a variety of gift certificates and other items with immediate value to attendee – min value of $100

General Gift Bags – Paper Gift Bag sponsored by local businesses with small gift certificates and items donated by exhibitors and local businesses – min value of $50 

Virtual Attendee Gifts – Gift parcel emailed to attendees including gift certificates that attendees can redeem regardless of location.

Swag Bag Sponsor Form
COST TO PARTICIPATE
Logo printed on reusable quality canvas shopping bags given to guests, exhibitors and sponsors at the show and the remainder will be given out at other events around Durham Region.  Business Card Sized Logo will be printed in grey on back of the bag.

Option to sponsor 150 bags (Fall show) + first choice for 2025 shows

Only 12 spaces available, limited to 1 per business category

Required:

Single Show: 150 bags – $150 + hst

Sponsor 3 Shows (Fall 2024/Winter2025/Spring 2025): 500 bags total (150 bags per show, plus 50 bag bonus) – $400+ hst
Payment Options:  Visa, Mastercard, E-Transfer, Cheque
Deadline for Sponsorships – October 1st, 2024
Required: eps vector file of logo to be used for promotional purposes

IMPORTANT INFO FOR CONTRIBUTIONS

NOTE: All contributions must have a value to the guest. NO BUSINESS CARD / BROCHURE ONLY contributions will be accepted. Business Cards & Brochures are acceptable if included with something else. Gift Certificates are acceptable on their own ONLY if there is no minimum purchase required.

Example: G/C $50 off a $500 pkg, will not be accepted unless grouped with something else of value. The accompanying item does not have to be large but could be as simple as a small gift box/bag with a couple of chocolates or candies. Be creative! It will help make your business memorable to the guest.

Delivery: Items must be delivered to 10 Lockhart Gate, Bowmanville by October 25, 2024 @ 9pm. Swag Bags will be filled at 8pm sharp October 26th, 2024

Option to Pay: Exhibitors will have the option to pay $1.00/item to have Show Staff add a small item (chocolate, candy, bubbles, etc) to their promotional material.

NOTE: Swag Bags will be given to every paying guest so your contribution does not have to be wedding-based. A small candy/chocolate will suffice.

CONTACT US BY

FOLLOW US ON

Sign up to be a Vendor, click form.
Vendor Submission Form

PROMOTIONAL

Social Media Campaign
  • Starting 2-3 months prior to the show
  • posts shared within groups of like interest
  • posts made throughout the show
Facebook Event Page
  • Facebook Show Page
  • monthly posts year round
  • regular show promotional posts to page starting 2-3 months prior to show
  • paid Facebook ads 4 weeks before show
  • posts by exhibitors to page to promote business and shows
Other Local Event & Exhibitor Shows
  • promotion starting in August
  • website
  • exhibitor listing and link to business website with full payment of booth
Posters
  • 100 minimum distributed to local businesses to display in store windows – by middle of October
Promo of prize details & fashion shows
  • Distributed to local businesses and exhibitors by beginning of JSeptember
  • Promotional Videos/Photos created from previous show video and photos
  • promoted online through social media and website
Internet
  • promotion starting in July
  • promoted through local Board of Trades/Chambers
  • promoted through radio and newspaper community event listings
  • promoted on community websites
  • promoted on Kijiji and other promotional sites
Event Day
  • Directional signs placed on main corners leading to the show
  • Program for guests, listing all exhibitors, prizes, door prize and swag bag sponsors
  • Scrolling video on Projector Screen promoting exhibitors and sponsors
Promotion of the show will encompass Durham Region, Kawartha Lakes, Northumberland, Peterborough and East Toronto/York.

EXHIBITOR INFORMATION

EXHIBITORS

All exhibitors will receive the following:

  • Business Listing on Show website with link to business site
  • Highlight Post monthly on Facebook Show Page – 1 per month after deposit received
  • Access to all electronic advertisements to promote show on website and social media
  • Listing of all guests in attendance who have given authorization with couples highlighted
  • Opportunity to post on all Show social media sites to promote business
  • Complimentary reusable AFBS Swag Bag (empty, reusable canvas bag) – mailed to exhibitor
  • 5 Complimentary Tickets to give away or use as you please
  • Access to an Exhibitor Only Facebook Group offering exhibitor Show/Booth tips and tricks, reminders and updates
  • 2 staff allowed entry for free, due to limited capacity, additional staff will be charged half price
  • Optional: Business promoted on Projector Screen in the rolling promotional slideshow throughout the event for an additional fee
  • Option to add additional shows at a discounted rate, see below for details In person Exhibitors will receive the following:
  • Complimentary Pre-ordered Lunch – one per booth including beverage, snack, choice of ½ wrap and choice of soup or salad. Additional lunches will be available to purchase . Snacks and beverages will be available to purchase throughout the day. Special dietary needs accommodations by request only and will be considered on an individual basis
  • General Gift Bag & Reusable Show Bag (empty) – up to 2 per booth, 1 per staff

REGISTRATIONS

EARLY BIRD DISCOUNT

In Person:
Save 10% if you submit your completed exhibitor contract, waiver and booth registration along with a deposit of 50% payment Immediately . Balance of booth required by September 27th, 2024 to confirm booth. Any booths unpaid will be offered to the first eligible business. Early Bird Ends August 27th,2024

REGULAR REGISTRATIONS

In-Person 

All in person booths booked after August 27th 2024 will be subject to full pricing and be required to pay a 50% deposit with balance due by September 27, 2024. Any booths, if available, booked after September 27, 2024 will require full payment at time of booking.

Booths will be booked on a first come, first serve basis and NO booths will be held without completed paperwork AND deposit.

PREFEREED SHOW VENDOR SPECIAL

Not Available for this show

    REFERRAL PROGRAM
    • Do you know of a business who may be interested in becoming an exhibitor at the show. Please forward their contact info to: AFBS@peppservices.com so we can send them an exhibitor package.
    • If they become a registered and fully paid exhibitor by September 20, 2024, you will receive a refund of $10. Please remember booths are reserved on a first come, first serve basis and all business categories have a limited number of exhibitors. Please refer to the exhibitor contract below for the category limits.

    SPONSORSHIP OPPORTUNITY

    We are offering 3 Grand Prizes that only Engaged Couples attending the show, in person or virtually are eligible to participate. We are looking for the following sponsors to donate a Gift Certificate towards services (minimum value of $250 and you are able to include minimum spend requirement).
    Sponsor Form
    Wedding Package
    Anything you need to plan your special day
    (minimum $3,000 value)

    • Hair & Make Up
    • Catering
    • DJ & Entertainment
    • Venue
    • Florals
    • Decor & Coordination
    • Photography
    • Videography
    • Photo Booth
    • Officiant
    • Invitations
    • Jewellery
    • Men’s Wear
    • Cake etc
    Specifically for the Bride
    (minimum $1,500 value)

    • Spa Services
    • Jewellery
    • Hair & Make-up Services
    • Wedding Gown
    •  Floral Preservation

     

    Travel Package
    Items geared towards honeymoon or destination wedding – (minimum $500 value)

     

    • Travel Voucher
    • Luggage
    • Spa Services

    BOOTHS

    IN PERSON (35 booth max)

    Deadline for In-Person Booth registration:
    Oct 1, 2024 @ 9pm

    Includes:

    • Black Pipe & Draping
    • Table (size varies depending on booth)
    • Black Fitted Tablecloth
    • 2 chairs
    • 1 complimentary lunch combo per booth
      Additional Lunches available to purchase for $15 (pre-order by October 15th)
    • 2 bottles of water
    • 2 general gift Bags
    • 2 reuseable show bags

    (additional tables, tablecloths are available for a rental fee)

    SHOW HALL BOOTHS (2 sizes)

    8ft wide x 6ft deep

    • 8×6 Booth  – Includes 6’ table, black fitted tablecloth, 2 chairs, pipe and draping – 8’ high backdrop plus 3’ high side walls – $500 (8 available)

    6ft wide x 6ft deep

    • 6×6 Booth – Includes 4’ table, black fitted tablecloth, 2 chairs, pipe and draping – 8’ high backdrop plus 3’ high side walls – $450 (7 available)
    • 6×6 Centre Booth – Only has back wall, open to the public on 3 sides – $475 (5 available)

    The show will be operating in the newly renovated receptional hall at . The main entrance iPickering Glen Golf Course. Entry is at the west sice of the building from the covered doors off of the driveway. This entrance can be used to load and unload only after exhibitors check in with the Exhibitor Coordinator at the registration desk. One lunch ticket will be provided for all vendors to redeem at their leisure. The refreshment stand will be open during the event to purchase additional snacks and beverages.

    For this show, there will a total of 20 vendor booths (plus 5 event sponsor booths) in two sizes of booths available – 8×6 and 6×6.

     

    All prices are subject to HST.

    FLOOR PLANS